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The organisation I have chosen is called Gigabyte; it specializes in selling computer games software by mail order.The company has recently set up a database system that has our entire customer's information on the account their account in Gigabyte.Our company has been very successful in our goal to become the number one distributor of computer games software.Under Microsoft our organisation has had more sales than any other in between the space of the last four years, we have millions of people all around the world that have signed and registered into a Gigabyte account and we receive all current software and hardware releases before most other organisations.
Our methods of publicity are very simple but not very effective.We hand out leaflets about our company that have information on what our company is about, Magazines get sent monthly to account members that have subscribed to it. About once or twice a year we hold an annual raffle, which is open to all members of the public, on this occasion we give away a number of prizes including a Sony Playstation, Nintendo Gamecube and Microsoft's X-box.Also we give participants a chance to win three items from our store, of their choice in our lottery held on the same day.
The problems with our methods are that the magazines we offer have to be subscribed, as we are joint owners of the magazine along with a company that publishes our material we pay them for every magazine that we buy off them, so the magazines cost our customer money and a customer shouldn't pay money for information concerning her own account which she should be able to access for free.
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The leaflets we hand out can only hold a limited amount of information and do not give enough information on how to sign up an account if you have not already done so.Also the magazines, leaflets and raffle holdings cannot be accessible to people all over the world unless posted but will cost our company a lot of money on stamps.
I intend on removing our paper-based system of notebooks and ledgers. I intend to make sure all the documentation we need is on our website so as it'll never get lost, unlike a book were you may leave somewhere and spending hours trying to find it, if I do have the bad luck to lose it I can always reloaded it off the original data source.Updates to documentation can be downloaded off the Internet so our company can always have the latest version without having bite of paper get lost. I might also consider making a help page "context-sensitive", in other words, the type and level of help depends on where you are in the website and what you are trying to do (or having problems with).Also this new computerised system takes up a lot less space than the paper-based one we are currently using. But this system is not perfect, if there's a system failure or a power cut, then important data might get corrupted or lost as well as the fact that files can be copied easily meaning that secrete and confidential information can be removed from the system, to prevent this it must be kept secure from hackers and unauthorised users.
I will use PowerPoint for this problem even thought there are web-site design tools that can be used because of its flexibility and compatibility with other Microsoft products, it is ideal as a multi-purpose application.Its integration with other packages such as Excel and Access enable the program to give clear information to those concerned with the ongoing running of a company or organisation.It produces professional looking presentations.Use of multimedia can help grab and keep people's attention.Presentations can be saved and used again with or without the speaker being present.It's easy to edit presentations and adapt them for different audiences.The disadvantages of using this software is that it is very easy to get carried away by the technology and produce badly designed slides and the software used to run the presentation can be expensive for e.g. a laptop computer and an LCD projector can easily cost over £000.
There are also various other ways of presenting this information like a verbal presentation, DTP publication, and video or on a traditional slide show.I thought about using a traditional slide show but PowerPoint enables people to produce electronic self-running slideshows with animations, slide transitions and sound effects.
I will also do some image editing with the help of applications such as Microsoft photo editor to crop, resize and/or sharpen photographs
Fro my web-site I hope to produce and achieve will be, to make my web-site viewable in three different language, that any page in my web-site will have at most four hyperlinks to get to it, that I will create 8 different slides on power point for my web-site, that my web-site covers all the information needed to sign-up an account with Gigabyte and that all information in my web-site is easy to follow and understand.
The equipment I will be using (hardware or software) includes a PC, a colour laser printer, a scanner, PowerPoint, Microsoft Photo editor and Internet explorer.
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